Admin Assistant | Legal or Professional Services Background

Your new company

Join an established technology organisation with a busy and collaborative Legal team based in Sydney. This opportunity suits an experienced administrator from a legal or professional services environment who enjoys taking ownership, working with senior stakeholders and keeping a demanding team organised.

You'll join a team where accuracy, initiative and reliability matter. This is a full-time role offering hybrid working once you are established within the team.

Please note: You must be an Australian citizen, Permanent resident or have full working rights with no restrictions to apply. Sponsorship is not offered.

Your new role

As the Administration Assistant, you'll provide day-to-day administrative and operational support across the Legal team, working closely with lawyers, internal stakeholders and external legal vendors. A key part of your role will involve managing the team's legal billing processes, including invoices, purchase orders and service entry sheets, alongside wider administrative support. Responsibilities include:

Supporting diary coordination, correspondence, filing and document management

Coordinating meetings, team expenses and travel

Collating documents for signature

Supporting onboarding for new Legal team members

Managing legal invoices and billing administration, including accurate coding and processing

Raising purchase orders and processing service entry sheets

Monitoring outstanding purchase orders and following up discrepancies

Liaising with Accounts Payable, internal stakeholders and external legal vendors

Coordinating monthly legal accrual requests

Maintaining accurate, audit-ready billing documentation

Assisting with team events, projects and wider administrative requirements

What you'll need to succeed

You'll bring 2-5 years' experience in an administrative or team support role, ideally gained within legal or professional services.

Exposure to billing or Accounts Payable would be beneficial.

Strong administration and organisational skills

High attention to detail and accuracy

Strong written and verbal communication skills

Solid Microsoft Excel skills

Experience with SAP or a similar ERP system would be beneficial but isn't essential

Most importantly, you'll be switched on, capable and ready to take ownership. The team needs someone comfortable establishing themselves quickly and becoming a reliable point of contact for Legal.

What you'll get in return

A broad Legal Administration role with genuine ownership

Exposure to lawyers, business stakeholders and external legal providers

Hybrid working once established within the team

Excellent company culture and stunning office space in the Sydney CBD

What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Please click here to apply.