Project Administrator – Full-Time – Sydney CBD

Empire Project Management Services Pty Ltd EMPIRE PROJECT MANAGEMENT SERVICES PTY LTD ABN: 62 604 658 639 Work Location: Sydney CBD, NSW 2000 Position: Program or Project Administrator Employment Type: Full-Time, Ongoing Salary: AUD $80,000 – $85,000 per annum + superannuation (depending on experience) Empire Project Management Services is an established Sydney construction project management and advisory firm with more than a decade of industry experience.

We are seeking an organised and proactive Project Administrator to join our team on a full-time, ongoing basis. This is an excellent opportunity to support the delivery of a diverse range of construction projects, working closely with our project managers, clients, consultants and contractors. You will play a key role in coordinating project schedules, budgets, documentation and reporting, so that projects run smoothly from planning through to handover.

If you are detail-oriented, enjoy coordinating multiple priorities and want long-term career growth in construction project management, we encourage you to apply. Benefits Competitive salary of $80,000 – $85,000 plus superannuation, depending on skills and experience. Exposure to a varied portfolio of projects across the full project lifecycle.

Long-term career opportunities, with development towards project management roles. Supportive, professional team environment in the Sydney CBD. Task & responsibilities Coordinate and monitor project schedules, milestones and deliverables, and report progress to project managers and clients.

Assist with preparing, tracking and reconciling project budgets, cost reports, variations and invoices. Establish and maintain project documentation systems, including contracts, drawings registers, RFIs, approvals, minutes and correspondence. Organise and coordinate project meetings, prepare agendas and minutes, and follow up on action items.

Liaise with clients, consultants, contractors, suppliers and authorities to keep information flowing and resolve issues. Assist with procurement and tender processes, including preparing tender documents and evaluating quotations. Monitor compliance with contractual, quality, safety and regulatory requirements, and track risks and issues.

Prepare project reports, presentations and dashboards for internal and client stakeholders. Coordinate handover documentation, defects lists and close-out reporting at project completion. Qualification & experience A Diploma or higher in Project Management, Construction Management, Business or a related field.

A minimum of 1 year’s full-time experience in project administration or project coordination, preferably in construction. Strong organisational and time management skills, with the ability to manage competing deadlines. Proficiency in Microsoft Office, particularly Excel and Project.

Experience with project management or document control software (such as Procore or Aconex) is highly regarded. Excellent written and verbal communication skills, and strong attention to detail. About Company About Company At Empire Project Management Services, we provide professional project management and advisory support across the construction industry, helping our clients plan, deliver and successfully complete projects with confidence.

With over a decade of industry experience, we take pride in offering a tailored, client-focused approach and acting as a trusted partner throughout each stage of a project lifecycle, from early planning and approvals through to delivery, handover and operational support. We are committed to achieving high-quality outcomes, maintaining strong stakeholder communication, and ensuring every project is delivered safely, efficiently, on time and within budget.

How to Apply Suitable applicants are invited to click the “Apply Now” button and submit their resume and cover letter. We thank all applicants for their interest; however, only shortlisted candidates will be contacted. Work Type: Full time Salary: $80000-85000 Job Publish: 28-10-2026 Job Expire: 27-11-2026 Apply on: Project Administrator – Full-Time – Sydney CBD Job here!

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