Conference and Event Organiser

Our client, Sparks Events and Hire, located in Kialla, Victoria, is an event management and equipment hire company. The company provides end-to-end event planning, coordination, logistics and on-site management for corporate functions, weddings, product launches, community events and private celebrations. They also offer equipment hire, including marquees, furniture, audiovisual systems, lighting, decor, catering equipment, staging, flooring and power solutions.

They are seeking an enthusiastic, highly organised and detail-oriented Conference and Event Organiser to plan, coordinate and deliver successful conferences, corporate functions, seminars, exhibitions and other special events. The successful candidate will be responsible for managing all aspects of event planning, from initial concept development and budgeting through to coordination, on-site management and post-event evaluation. This role requires excellent communication, time management, problem-solving and organisational skills.

The annual salary for this position is $80,000 to $85,000 plus superannuation.

Key Responsibilities

• Plan, organise and coordinate conferences, meetings, seminars, exhibitions and corporate events.
• Liaise with clients to understand event requirements, objectives and budgets.
• Develop event plans, schedules, budgets and operational timelines.
• Coordinate venues, catering, accommodation, transportation, audiovisual equipment and other event services.
• Negotiate with suppliers, venues, contractors and service providers.
• Manage event registrations, invitations, attendee communications and enquiries.
• Coordinate event staff, contractors and volunteers where required.
• Monitor event expenditure and ensure activities remain within approved budgets.
• Oversee event setup, operations and pack-down to ensure smooth delivery.
• Identify and resolve operational issues promptly.
• Ensure compliance with relevant workplace health and safety requirements and other applicable regulations.
• Prepare post-event reports, evaluate outcomes and recommend improvements.

Skills and Qualifications

• Relevant qualification in Event Management, Hospitality, Business, Tourism or a related field or equivalent practical experience.
• Previous experience in event planning, conference coordination, hospitality or a similar role is required.
• Excellent written and verbal communication skills.
• Strong organisational, time management and multitasking abilities.
• Demonstrated ability to manage budgets, schedules and competing priorities.
• Strong negotiation, problem-solving and interpersonal skills.
• Proficiency in Microsoft Office and event management software.
• Ability to work independently and collaboratively as part of a team.
• Flexibility to work outside standard business hours, including evenings and weekends, when required.