Office Manager

Employer: GN TECHNO PTY LTD

Position: Office Manager

Salary: $76,000 – $85,000 Plus Superannuation

Location: 5 Bushy Road, Clyde North, VIC 3978

Mode: Full-Time

Experience: 1 year experience

GN TECHNO PTY LTD is an Australian-owned transport and freight company, established in Victoria in 2018 and based in Clyde North, specialising in interstate and local road transportation of food products and general freight, with scheduled deliveries to aged care facilities, hospitals, cafes, restaurants and other commercial clients. The company provides reliable, time-sensitive delivery services, and manages each job from booking and quotation through to route planning, driver allocation, dispatch, delivery, proof of delivery and invoicing, with a strong commitment to food safety, regulatory compliance and customer service. As its customer base and delivery operations have grown, so have its administrative requirements, creating the need for dedicated management of office operations, administrative staff, customer communications, driver and vehicle records, accounts and invoicing, supplier coordination and compliance documentation. To support this growth, GN TECHNO PTY LTD requires a skilled Office Manager to organise and control the company’s administrative functions and resources, supervise administrative and dispatch support staff, streamline internal systems and support the Director, drivers, customers and suppliers, ensuring the efficient day-to-day running of the business and its future expansion.

Key Responsibilities:

• Plan, organise and control the functions and resources of the office, including its administrative systems and personnel.
• Contribute to the planning and review of office services, and set office priorities and service standards.
• Allocate staff, office space and equipment to meet operational needs.
• Supervise administrative and clerical staff, assigning work and monitoring performance.
• Coordinate personnel activities such as recruitment, induction, training, performance appraisals and promotions.
• Prepare payroll inputs and liaise with the external accountant or bookkeeper on payroll and superannuation.
• Manage the office’s records and accounts, including invoicing, accounts payable and receivable, and expense monitoring.
• Prepare and monitor the office budget and report variances to the Director.
• Develop, document and review office policies, procedures and workflows.
• Maintain filing, document control and company records, including contracts, registers and personnel files, securely and confidentially.
• Ensure office equipment and supplies are maintained, and manage ordering and supplier and service contracts.
• Ensure compliance with workplace requirements such as the Fair Work Act, WHS obligations and privacy, and maintain incident and emergency records.
• Liaise with the Director, professional advisers and external parties to coordinate office business and resolve problems, and report regularly on office performance, staffing and costs.

To be successful in this role, you must have:

• A relevant qualification in Business Administration, Management, Office Administration, or a related discipline, or equivalent industry experience.
• At least one year of relevant experience in an office management, administration, or operations coordination role (or as otherwise required under the relevant visa or company policy).
• Strong knowledge of office administration procedures, document management, and business operations.
• Excellent organisational and time management skills with the ability to prioritise multiple tasks and meet deadlines in a fast-paced environment.
• Demonstrated leadership and supervisory skills with the ability to coordinate and support administrative staff.
• Excellent verbal and written communication skills, with the ability to liaise professionally with clients, suppliers, contractors, and internal teams.