Contract Administrator

Position: Contract Administrator

Type: Full time (38 hours per week)

Employer: CANA OF GALILEE PTY LTD trading as Krystal Function Centre

Location: Port Adelaide SA 5015

Salary: $80,000 – $100,000 per annum plus superannuation

About the Business

Krystal Function Centre is an established hospitality and events venue in Port Adelaide, South Australia, hosting weddings, corporate functions, engagements, birthdays, christenings, school formals and other private celebrations. The business brings venue hire, event planning and coordination, catering, food and beverage service and event management together under one roof, with tailored packages and facilities to suit a wide range of functions and client requirements. Its reputation rests on events that run as promised, and the team values careful organisation, clear communication and genuine hospitality in a workplace where every booking is treated as an occasion that matters to the client.

About the Position

The Contract Administrator is responsible for the agreements that sit behind every function and every project the venue undertakes, from client booking and venue hire contracts to arrangements with suppliers, contractors and the owners and consultants involved in its premises. The role ensures that contracts are properly prepared, understood, recorded and performed, that variations and disputes are resolved promptly, and that senior management has reliable information and advice on which to base commercial and operational decisions.

Key Responsibilities

Prepare, review and negotiate contractual agreements, amendments and variations relating to the venue’s projects, programs and services.

Respond to contractual enquiries, investigate issues and resolve disputes concerning project requirements, service delivery and contractual obligations.

Maintain and administer contract documentation, project records, correspondence and related administrative paperwork.

Liaise with project managers, architects, engineers, clients, property owners and other stakeholders to coordinate project activities and ensure contractual objectives are met.

Advise and make recommendations to senior management on contractual and operational matters, and implement approved decisions.

Monitor contractor performance, review work progress and report on variations to contractual terms, work orders and project requirements.

Prepare, evaluate and review reports, proposals and submissions relating to project activities and the operations of the business.

Gather, assess and interpret project data to monitor performance, evaluate outcomes and prepare progress reports.

Coordinate the assessment and arrangement of office accommodation, including reviewing premises requirements and facilitating leasing or relocation arrangements where required.

Requirements

Australian citizens and permanent residents are encouraged to apply.

A minimum Diploma-level qualification in a relevant field.

At least one year of relevant experience in contract administration or a closely related role.

Sound technical skills in drafting and interpreting contracts, managing variations, keeping accurate records, analysing data and preparing reports, with confident use of standard office software and document management systems.

Strong written and verbal communication, negotiation and stakeholder management skills, sound judgement in resolving disputes, close attention to detail, and the ability to manage competing deadlines in a busy events environment.

How to Apply

Applicants must submit their resume, including a valid email address, through this online portal. Only shortlisted candidates will be contacted.