Office Manager

Placed.au is looking for a full-time Office Manager for our client in Chadstone, Victoria. This role is responsible for coordinating the effective operation of the support office and providing high-level operational and administrative support to the Chief Executive Officer (CEO) and Executive Leadership Team. The successful candidate will help maintain efficient office services, coordinate administrative staff, manage records and accounts, and support business operations within a multi-site residential aged care organisation.

Job Description:

• Contribute to the planning and review of office services, set priorities, and maintain appropriate office service standards.
• Coordinate the allocation and use of administrative resources, office space, equipment, meeting rooms, and supplies.
• Develop, implement, and improve administrative systems, procedures, workflows, templates, and registers.
• Ensure office equipment and supplies are maintained and arrange repairs, servicing, and replenishment when required.
• Liaise with building management, contractors, and suppliers to maintain safe, functional, and cost-effective office facilities.
• Assign and coordinate work for administrative and support staff and monitor completion, quality, and service standards.
• Coordinate personnel administration, including recruitment support, onboarding, induction, training, leave, and payroll information in liaison

with Human Resources.

• Provide guidance on office procedures and promote a professional, collaborative, and service-focused workplace.
• Manage office records, filing systems, registers, correspondence, and document-control processes.
• Coordinate office accounts, purchase orders, invoices, expenses, supplier records, and expenditure within delegated authority.
• Ensure office work complies with relevant legislation, organisational policies, privacy, and confidentiality requirements.
• Support compliance with workplace health and safety requirements and escalate identified risks appropriately.
• Liaise with executives, managers, Human Resources, Finance, clinical teams, and operational teams to coordinate office business and resolve

administrative issues.

• Coordinate office meetings, schedules, communications, and logistical arrangements.
• Provide administrative support to the CEO and Executive Leadership Team to support effective office operations.
• Maintain effective relationships with residential care sites, suppliers, contractors, and service providers.

Qualifications/Attributes:

• Must hold a relevant Diploma in Business Administration, Office Management, or a related field, or at least three (3) years of relevant work

experience may substitute for the formal qualification.

• Must have at least three (3) years of relevant work experience.
• Must have demonstrated experience organising office functions, administrative systems, and office personnel.
• Must have experience managing office records, accounts, facilities, equipment, suppliers, and workplace procedures.
• Must have experience assigning work and monitoring the performance of administrative or support staff.
• Strong planning, organisation, and prioritisation skills.
• Sound judgement, initiative, and practical problem-solving ability.
• Clear written and verbal communication skills and effective stakeholder liaison abilities.
• High attention to detail, discretion, and confidentiality.
• Proficiency in Microsoft Office and relevant business administration systems.
• Experience in residential aged care, healthcare, or another regulated environment is desirable.

Salary Range:

$75,000 – $85,000 p.a. excluding superannuation.