Legal Secretary

Part-time Legal Secretary | English & Mandarin

Golden Hall Lawyers | Sydney

A$40–45 per hour + superannuation, depending on experience

Office-based | One position available

About Us

Golden Hall Lawyers (Golden Hall Legal Pty Ltd) values clear communication, attention to detail and professional client service. As we expand our family law practice, we are seeking a reliable and organised part-time Legal Secretary to support our lawyers and the day-to-day operation of our firm.

Our clients are almost exclusively members of the Chinese community. The ability to work in both English and Mandarin is essential, including using English for documents and professional correspondence, and Mandarin for day-to-day communication with clients.

Key Responsibilities

• Liaise with lawyers and other staff to arrange meetings and obtain, communicate and follow up on information.
• Prepare reports, briefing notes and correspondence under lawyers’ direction, and proofread documents for spelling, grammatical and formatting errors.
• Maintain appointment diaries and arrange travel as required.
• Process incoming and outgoing mail and emails, file correspondence and maintain client, matter and administrative records.
• Answer telephone calls, respond to general enquiries and direct calls and matters to the appropriate person.
• Take and transcribe dictation for letters and other documents.
• Welcome clients and visitors, identify the purpose of their visit and arrange for them to meet the appropriate lawyer or staff member.
• Assist with implementing management decisions and maintaining meeting records.
• Assist with basic bookkeeping, expense records and petty cash as required.

About You

• At least three years of work experience, including at least two years in a legal secretarial, legal assistant or closely related role.
• Strong English communication skills, including reading documents, preparing correspondence and handling telephone enquiries.
• Proficiency in spoken Mandarin, with the ability to communicate clearly and professionally with clients.
• Family law experience will be highly regarded.
• Proficiency in Microsoft Word, Outlook and Excel.
• Strong organisational skills, attention to detail and the ability to follow through on tasks.
• A professional, patient and discreet approach to client service and confidential information.
• Valid Australian work rights appropriate to the role.

Working Arrangements

This is a part-time position based in our Sydney office. Working days and hours will be agreed before commencement.

Attendance at the office is required. Working from home is not available, as the role involves welcoming clients, handling on-site tasks and working closely with our lawyers.

Part-time employees receive applicable paid leave and statutory entitlements. There may be an opportunity to move into a full-time position in the future, subject to performance and the firm’s business needs.

How to Apply

Please email your resume and a brief cover letter to [email protected].

Subject line: Part-time Legal Secretary Application – [Your Name]

Please include your relevant experience, English and Mandarin language capabilities, available working days and hours, earliest start date, salary expectations and current Australian work rights.