Project Administrator

Reform Projects

Roseberry , NSW

Full time

Join our team

Reform Projects is a high-end residential construction company based in Rosebery, New South Wales. We are currently seeking an experienced and highly organised Project Administrator to join our team and provide administrative and coordination support across our construction programs and projects.

About the Role

The Project Administrator is responsible for the timely and cost-effective administration of a number of pre-construction and construction activities across nominated projects, in accordance with specified quality criteria. The role owns the commercial administration of allocated trade packages — procurement, subcontract administration, cost control and claims — and supports the Project Manager in delivering the project to programme, budget and quality expectations. The Project Administrator ensures Senior Management remain fully aware of all construction, contractual and contracting risks associated with each relevant project.

Key Responsibilities

• Provide day-to-day administrative and coordination support across construction programs and projects.
• Coordinate project and program documentation, including contracts, correspondence, reports, registers and records.
• Maintain project management systems, databases and electronic filing systems.
• Assist with project schedules, work programs, meetings and key milestone tracking.
• Liaise with project managers, supervisors, subcontractors, suppliers, consultants and clients.
• Assist with the preparation and distribution of project reports and progress updates.
• Maintain registers including variations, RFIs, approvals, inspections, defects and project correspondence.
• Assist with the coordination and tracking of subcontractor and supplier documentation.
• Support the administration of purchase orders, invoices, subcontractor claims and project expenditure.
• Assist with monitoring project budgets, costs and commitments and escalate discrepancies where required.
• Maintain records relating to site compliance, inductions, licences, insurances and other required documentation.
• Assist in the preparation of monthly final forecast cost estimates (FFCs) for trade packages.
• Assist with the preparation of documentation for project audits, compliance requirements and reporting.
• Coordinate communications between office and site-based teams.
• Monitor deadlines and follow up outstanding documentation, approvals and actions.
• Assist with the implementation and improvement of administrative procedures and processes.
• Provide general administrative support to project and construction management teams.
• Maintain confidentiality and ensure project information is handled appropriately.

About You

You will be a highly organised and detail-oriented professional with experience in construction administration, project administration or a similar environment.

Qualities we are seeking:

• Previous experience in a construction, property or project environment.
• Experience supporting construction projects, programs or project management teams.
• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• The ability to coordinate multiple priorities and meet deadlines.
• Experience dealing with subcontractors, suppliers and other project stakeholders.
• Strong computer literacy, including Microsoft Office, Accounting software etc.
• Experience using construction or project management software will be highly regarded.
• The ability to work independently while contributing effectively to a broader project team.
• A proactive approach and the ability to identify and resolve administrative issues.
• A professional and collaborative approach to working with project and site teams.

Qualifications & Experience

A qualification in Business Administration, Project Management, Construction Management or a related discipline will be advantageous.

Previous experience in a construction administration, project administration or program coordination role is highly desirable.

Knowledge of Australian construction industry processes, documentation and compliance requirements will be well regarded.

If you are an organised and motivated administration professional with experience in the construction industry and are looking for an opportunity to develop your career within a growing construction business, we would like to hear from you.

Please submit your resume and cover letter outlining your relevant experience and suitability for the position.