Project Administrator

David Brown Santasalo is a global leader in engineered gear systems, serving industries from mining to manufacturing. We are seeking for a dynamic Project Administrator for our Australian office in Bulli, NSW

Key Responsibilities

- Coordinating complex customer proposal activities from enquiry to submission.

- Liaising with engineering, manufacturing, procurement, supply chain and sales to obtain technical and commercial inputs

- Managing proposal schedules, milestones and tender deadlines.

- Preparing project documentation, reports and proposal registers.

- Monitoring proposal progress and ensuring deliverables are completed on time

- Preparing project documentation, reports and proposal registers.

- Managing risk registers relating to bids and tenders.

- Coordinating pricing information, quotations and cost inputs.

- Ensuring compliance with customer specifications, company standards and contractual requirements

- Maintaining proposal documentation within SAP, Sales Cloud and document control systems.

- Acting as the central point of coordination between multiple stakeholders throughout the tender process.

- Plans and administer the proposal lifecycle.

- Develop project schedules and monitor progress.

- Analyses commercial and operational requirements.

Skills & Qualifications

- At least 2 years’ relevant qualifications in business administration, project management, or related discipline.

- Demonstrated experience in program or project administration, ideally within engineering or manufacturing industries.

- Strong organizational and time-management skills with the ability to manage competing priorities.

- Excellent communication and stakeholder engagement skills.

- Proficiency in Microsoft Office Suite and project management tools.

- Knowledge of compliance frameworks and reporting standards is highly desirable.

Salary range is $75,000 - $90,000pa commensurate with experience

Fulltime Position available

Application opens on 20th of August 2026 and closes on 20th of September 2026.

If you are interested in this role APPLY now. Only shortlisted candidates will be contacted