Contract Administrator

Ghansham Imports Pty Ltd Purpose To expand our team, we are seeking a qualified and driven Contract Administrator. Strong contract management expertise, attention to detail, and a practical approach to supporting commercial operations are essential for the chosen applicant. While ensuring compliance with contractual obligations, company policies, and industry standards, the ideal candidate will assist with contract preparation, negotiation support, documentation management, stakeholder coordination, and project administration.

They will contribute to the efficient execution of contracts, support business growth initiatives, and help ensure the successful delivery of organisational objectives. Job Description Ghanshyam Imports Pty Ltd is seeking a Contract Administrator to support our operations through effective contract management and administrative coordination. The role involves preparing and maintaining contracts, monitoring key dates, ensuring compliance, and liaising with internal teams and external stakeholders.

This position is ideal for a highly organised, detail-focused professional who can manage documentation accurately and support smooth, compliant business operations in a fast-paced logistics environment. Duties & Responsibilities Manage the full contract administration process for import, supply, and service agreements, ensuring all contractual obligations are fulfilled by relevant parties. Prepare, review, and administer contracts with suppliers, logistics providers, customers, and service contractors in accordance with company policies and regulatory requirements.

Negotiate contract terms, pricing arrangements, delivery schedules, and service agreements to achieve favourable commercial outcomes for the business. Liaise with clients, suppliers, freight companies, and subcontractors to resolve contractual issues, disputes, and operational concerns effectively. Monitor contract performance and provide regular reports to management regarding compliance, risks, milestones, and operational outcomes.

Ensure suppliers, transport providers, and external contractors comply with agreed contractual terms, quality standards, and delivery requirements. Maintain accurate records of contracts, amendments, correspondence, purchase agreements, and supporting documentation. Administer contract renewals, variations, extensions, and terminations while ensuring all required approvals and records are properly maintained.

Monitor contract-related expenditures and procurement costs against approved budgets, identifying opportunities for cost savings and process improvements. Assess and negotiate contract variations relating to supply arrangements, procurement activities, import operations, and logistics services. Collaborate with management, procurement personnel, warehouse staff, suppliers, and external stakeholders to achieve efficient contract outcomes and business objectives.

Prepare detailed reports, submissions, and recommendations relating to contractual performance, supplier relationships, and operational activities. Monitor supplier and contractor performance, identify deviations from contractual requirements, and implement corrective actions where necessary. Coordinate contract compliance activities to ensure imported goods, transportation arrangements, and business operations meet applicable industry standards and regulations.

Support strategic procurement and supply chain initiatives by evaluating contractual risks and recommending effective commercial solutions. Qualifications and Requirements Relevant qualification at Diploma or Advanced Diploma in Administration or a related field. Excellent administration and organisational skills.

A proven track record in contract management, with a minimum of 1-3 years of experience in a similar role. Display excellent written and oral communication skills. Exceptional attention to detail and the ability to work accurately under pressure.

Proficiency in Contract management software and Microsoft Office Suite Location 204 Beringarra Avenue, Malaga 6090, WA Reporting to The position reports to the Manager. Working Hours Full time Position, 38 hours per week Benefits Competitive salary based on experience, along with 12% superannuation. Opportunities for career advancement and professional development.

Paid time off and holidays. Flexible work schedule. About Company Ghanshyam Imports Pty Ltd is an Australian private company established in November 2013 and headquartered in Malaga, Western Australia.

The company is engaged in import, wholesale, and distribution activities, supplying a diverse range of products to meet the needs of businesses and consumers across Australia. With a strong focus on quality, reliability, and customer satisfaction, the company has developed long-standing relationships with suppliers and customers while maintaining efficient procurement and supply chain operations. The business is committed to continuous growth, operational excellence, and compliance with Australian industry and business standards, positioning itself as a trusted participant in the import and distribution sector Work Type: Full time Salary: $78000-85000 Job Publish: 02-09-2026 Job Expire: 02-10-2026 Apply on: Contract Administrator Job here!

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