Executive Assistant

Your new company

Our client is a rapidly growing and purpose-driven organisation with a diverse portfolio of businesses and charitable entities. With ambitious growth plans and a high-performing culture, they are seeking an experienced Executive Assistant to provide strategic support to their Director of Finance and help drive efficiency across a complex and fast-paced environment. Initially available as a temporary opportunity for up to six months, this role offers the potential to transition to a permanent position for the right person. The position is based in the Geelong region with flexibility for either hybrid or office-based work.

Your new role

As Executive Assistant to the Director of Finance, you will play a critical role in keeping a busy finance function operating efficiently. Working closely with a senior executive, you will manage competing priorities, oversee workflows, coordinate key deliverables and ensure deadlines are met across multiple stakeholders.

Key responsibilities will include:

Managing executive diaries, inboxes and communications

Coordinating projects, tasks and deadlines through Asana or similar platforms

Using AI tools such as Claude to support reporting, presentations, correspondence and workflow improvements

Preparing meeting agendas, board papers, reports and presentations

Monitoring progress on key projects and following up on outstanding actions

Coordinating reporting timelines and ensuring deliverables are submitted on time

Liaising with internal teams, external stakeholders and service providers

Supporting governance, documentation and general executive administration

This is a highly visible position suited to someone who thrives in a fast-paced environment and enjoys being the person who keeps everything moving.

What you'll need to succeed

To be successful in this role, you will bring:

Demonstrated experience as an Executive Assistant supporting a Chief Financial Officer, Director of Finance or GM of Finance

Exceptional organisational skills and the ability to manage multiple competing priorities

Must have experience using Asana and Claude in a professional environment, or demonstrate advanced capability with AI, workflow automation and project management platforms.

Excellent communication skills and confidence working with senior stakeholders

A proactive and solutions-focused approach with the ability to work autonomously

Strong attention to detail and the ability to manage confidential information professionally

Advanced Microsoft Office skills, including Word, Excel, PowerPoint and Outlook

Experience within legal, professional services, Big Four or similarly high-performance environments will be highly regarded.

A background in finance, accounting or corporate services would be advantageous but is not essential.

What you'll get in return

Opportunity to work directly alongside a senior executive in a growing organisation

A varied and impactful role where no two days are the same

Exposure to modern AI tools and technology-driven ways of working

Flexible hybrid working arrangements based in the Geelong region

Potential pathway from temporary employment to a permanent opportunity

Competitive remuneration package and supportive team culture

What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV or email [email protected] for further information. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Please click here to apply.