Contract Administrator

About Client :

H & S Solutions Family Trust t/a H & S Solutions Pty Ltd

H & S Solutions Pty Ltd is an Australian business operating as a subcontractor for Australia Post. We are looking for a Contract Administrator to support operational teams across Rosebud, Mornington, Dandenong, Horsham and Stawell, managing contracts, compliance, supplier relationships, documentation, invoices, renewals, risks and contractual matters.

Duties and Responsibilities:

• Prepare, review, negotiate and administer service agreements, subcontractor contracts and supplier agreements.

• Ensure all contracts comply with company policies, Australia Post subcontracting requirements, and relevant Australian legislation.

• Monitor contract performance, key milestones, service levels, and contractual obligations.

• Maintain accurate contract records, documentation, correspondence, and contract registers.

• Coordinate contract renewals, extensions, amendments, and variations.

• Liaise with management, Australia Post representatives, subcontractors, suppliers, and external stakeholders regarding contractual matters.

• Review invoices, payment claims, and supporting documentation to ensure compliance with contractual terms.

• Identify and manage contractual risks and recommend appropriate mitigation strategies.

• Prepare reports on contract performance, expenditure, compliance, and operational outcomes for senior management.

• Assist with procurement activities, tender documentation, and evaluation of supplier proposals.

• Resolve contract-related enquiries, disputes, and compliance issues in a timely manner.

• Ensure confidentiality and secure management of commercial and contractual information.

• Support operational teams across multiple service locations, including Rosebud, Mornington, Dandenong, Horsham, and Stawell.

Essential Qualifications:

• Diploma or higher qualification in Business, Business Administration, Commerce, Management, Contract Management, Project Management, or a related field.

Experience:

• Minimum 2 years of relevant full-time experience in contract administration, procurement, commercial administration, project administration, or a similar role.

• Experience in logistics, transport, postal services, or subcontractor management is highly desirable.

Key Competencies:

• Strong knowledge of contract administration and commercial documentation.

• Ability to review, interpret, and manage contracts and service agreements.

• Excellent written and verbal communication skills.

• Strong organisational, analytical, and problem-solving skills.

• High attention to detail and ability to manage multiple priorities.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Ability to maintain accurate contract records and prepare reports.

• Ability to liaise effectively with clients, subcontractors, suppliers, and internal stakeholders.

• Understanding of Australian business practices, contract compliance, and relevant legislation.

• Ability to work independently and as part of a team.

• Current Australian driver's licence is desirable due to travel between operational locations.

Salary: $84000-$90000/year +Super